Sports Team Guidelines

Team Responsibilites and Sign Up Information

Guidelines for Flea Market Volunteers 

(Team Responsibilities) 

Flea Market Coordinators:   Sports Boosters President:

Chris Bandanza   669-332-7256 c Renee McAllister   408-828-8109 c

Darci Hill          408-705-3425 c 

Email: fleamarket@branhamsportsboosters.org

Please provide Sports Booster Coordinators with your Coach’s or Lead Parent's CELL PHONE #

The duties of the sports team that is running the Flea Market include: 

1. Coordinating your parent/player volunteers for the day of the flea market.

2. Coordinating donations from the parents/players for donuts (4 dozen suggested), coffee (1-2 travelers) AND baked goods (cookies, muffins, cupcakes, rice crispy treats, etc.) to sell the day of the (flea market.  All of these items are 100% profit for the team.  

3. Set up and tear down the BBQ area,snack tables, pop-up tents (optional), and chairs (optional).

4. Ensuring at least one adult is overseeing students handling food and the cash box at all times.  

5. 7:00am - 7:30am bring out supplies for setting up the snack table and BBQ.

6. 9:00am prepare BBQ.

7. 9:00am - 9:15am start to BBQ.

8. Athletes/Students to walk around with wagon selling to vendors & others coffee, baked goods, hot dogs, hamburgers, and drinks…this way vendors can eat/drink.  More sales!

9. Around 1:30pm - Clean up the snack area and put all away with help of custodian.

10. Oversee cleanup of Flea Market sellers from 2:00pm – 2:45pm. Make sure that vendors do not leave any of their items behind. They are not allowed to dump any items they did not sell. They must take these items home with them to discard.

As a suggestion, athletes and parents may want to utilize this opportunity to make even

greater profits from this effort by selling items themselves by setting up their own space. 

A great idea is to select a theme, like sports equipment, or furniture, or knick-knacks so you don’t end up with a lot of stuff nobody wants. The $25 space (2 stall) fee will be waived.

Baked goods…. The team can keep 100% of the proceeds! The baked goods & donut monies cannot be combined with the regular food sales. If at any point this should happen, then all monies will be divided equally between the Boosters and Sport Team working that day.

FLEA MARKET TEAM VOLUNTEER DUTIES

1. One or two volunteers should arrive at 5:45 to help with vendor parking.  These volunteers should make sure the vendors are parked correctly:

   1. Vendor vehicles must fit within the stalls they intend to pay for. 

   2. Do not block the crosswalks.

   3. No setting up on the tennis court side of the far crosswalk.  Those spaces are for the customers or other non-vendor parking.

   4. Encourage vendors to park extra vehicles across the street or in the neighborhood next to the school.

   5. Guide vendors to any open spots.

2. As the 7:00 shifts arrive, they can start getting the BBQ/food area set up with BBQ, tables, bins from the old snack shack.

3. Once the wagons are brought out, kids can fill it with any food they brought (breakfast burritos, donuts, baked goods, coffee) to sell to the vendors.

4. When coffee from Big E’s is ready, a volunteer should pick up coffee carafes from Big E’s.

5. Make sure the sports teams know how to separate the money collected into “Sports Booster” money and “Team” money:

   1. Sports Booster money -  items sold include coffee if team did not supply coffee travelers, tea/hot chocolate, sodas, waters, chips, hot dogs, hamburgers

   2. Team money – anything provided by the team.  If the team brought coffee travelers (from Starbucks for example), they will get all coffee proceeds.

6. Stop BBQing around 1:00ish.

7. Around 1:30, start walking around and let the vendors know that the Flea Market ends at 2:00 and they MUST be out the gates no later than 2:45.  You will have to do this several times throughout the afternoon.

8. Dump any leftover coffee from carafes.  Use the hot water from the other carafe to rinse the coffee carafe.  Leave the top of the carafes open and inside the carafes so they can dry off.

9. Have a few of the kids take down the three banners (make sure they roll the banners – not fold them):

   1. Corner of Branham and Dent

   2. Corner of Branham and Meridian

   3. Next to the driveway entrance on Branham

10. Pack up BBQ area and help custodian take back to snack shack.

11. Help pick up trash.